1. Acceptance of Terms

By accessing or using the Department Student Portal ("the Portal"), you agree to be bound by these Terms and Conditions. If you do not agree to any part of these terms, you must discontinue use of the Portal immediately.

These terms apply to all registered students, visitors, and any other users of the Portal. The department reserves the right to update these terms at any time without prior notice.

2. Eligibility

Access to the Portal is restricted to students who are officially registered with the department and whose accounts have been approved by a department administrator. Accounts are non-transferable and must not be shared with any other person.

3. Account Responsibilities

• You are responsible for maintaining the confidentiality of your login credentials.
• You must notify the department immediately if you suspect unauthorised access to your account.
• You agree to provide accurate and up-to-date information during registration and profile updates.
• The department is not liable for any loss arising from your failure to secure your account.

4. Enrollment & Fees

• Students must pay the applicable enrollment fee for each academic session to confirm their registration.
• All fees are non-refundable once payment has been confirmed by the payment gateway.
• Failure to complete payment within the enrollment period may result in loss of access to departmental activities.
• The department is not responsible for failed transactions caused by your bank or card provider.

5. Elections

• Only fully enrolled students with confirmed fee payments are eligible to vote or contest in elections.
• Each student is entitled to cast one vote per position during an active election.
• Votes are final and cannot be changed or retracted after submission.
• Candidates must pay the applicable nomination fee before their application is considered.
• Any attempt to manipulate, interfere with, or compromise the integrity of the election process will result in immediate disqualification and may lead to disciplinary action.
• The department's decision on all election disputes is final and binding.

6. Events & Nominations

• Eligible students may apply as nominees for departmental events during the open nomination period.
• Voting for event nominees follows the same rules as election voting.
• The department reserves the right to disqualify any nominee found to have violated event guidelines.

7. Prohibited Conduct

While using the Portal you must not:

• Attempt to gain unauthorised access to any part of the Portal or another student's account.
• Use the Portal for any unlawful, fraudulent, or malicious purpose.
• Upload content that is offensive, defamatory, or violates any law.
• Attempt to reverse-engineer or exploit any part of the Portal's infrastructure.
• Misrepresent your identity or impersonate another student or staff member.

8. Intellectual Property

All content on this Portal — including text, images, logos, and software — is the property of the department or its respective owners. You may not reproduce, distribute, or exploit any content without prior written permission.

9. Limitation of Liability

The department makes no warranty that the Portal will be available at all times or free from errors. We are not liable for any direct, indirect, or consequential loss arising from your use of or inability to use the Portal, including loss resulting from system downtime, payment failures, or data errors.

10. Termination

The department reserves the right to suspend or terminate any student account without notice if these Terms and Conditions are violated, or if the account is found to be used in a manner that is harmful to the Portal, other students, or the department.

11. Contact

Questions regarding these Terms and Conditions should be directed to the department office or sent to dept@example.edu.